VBS Staff Meeting Decorations

So you are the designated VBS Director! Am I right? Hmm, I know you are either the VBS director or you are sooooo excited about Vacation Bible School that you are soaking up everything about VBS you can! I gotcha pegged!

Let me tell you a secret before you continue! I’ve never been a VBS Director, because I enjoy leading Kindergarten and doing decorations. I have been part of a women’s team that together we planned out VBS. My roll was just the Decorations! So the items and decorations below are the items that helped in previous VBS Planning Meeting.

VBS Staff Meeting Decorations

Get your staff excited about Vacation Bible School by decorating your meetings. Give them ideas and helpful hints. A great team is a prepared team. Let’s face it, decorations are what gets your team and children excited about Vacation Bible School. Make it fun and tips are always welcome.

Lifeway VBS 2018 theme is Game On – Gearing up for Life’s Big Game. Center your decorations around the sports theme. Your teachers and volunteers are the Coaches for the various rotation areas. The children are the players, cheerleaders and drumline. Equip your Coaches to the best you can.

Game On Lifeway VBS 2018

Make sure to include as many sports as you can. Make it easy to stay organized by using the Game On Rotation Folder Labels for each of the Rotations and Coaches (Teachers). They are free to download. These are also included in the Director’s Help section of the How to Decorate for Game On VBS eBook.

Game On VBS 2018 Folder Label PNG

Decorate your tables with Sports theme Shower Curtains from Dollar Tree. You can also find the football field tablecloths generally found in January/early February around the Super Bowl.



Provide each of your Coaches with a Whistle to help them direct their athletes and musicians from one rotation to the next rotation. You can get these yellow, blue and green 6 pack at Dollar Tree. They are located in the Party Decoration area with the Party Favors.

Have a Prize table. Provide each of your Coaches with a paper to write their name and place it in a bowl to pick from. Through out your meeting select a name or two and have those coaches select a prize (decoration) for their classroom. This is always a favorite.

Since Game On is surrounded with a sports theme add some depth to your meeting decorations with hanging sports balls inflatables from the ceiling or even adding some Athlete Silhouettes to the wall.

Dollar General Inflatables


Provide your Coaches with a taste of a possible easy craft that the athletes and musicians might make during the VBS week.

Soccer Paper Plate Craft


Need more helps as a VBS Director? You are just a click away! Check out my VBS Director helps for 2018 Game On.

Below you will see ideas of setup from previous VBS theme Meetings.


The Submarine is from Oriental Trading. The Blue fish is from Dollar Tree if you live near me it was found at the Dollar Tree near Farm Fresh. My daughter named the fish Snowflake and wants to keep it after VBS!


Bubble Ball is from Lifeway. I sure hope to win this at our next VBS Meeting from our drawings. I know my kindergartners would love it!


Information sheets including Attendance, Rotation, Policies, VBS Facts, Parent letter that will be sent home with participants and so on.


VBS Registration Forms, Staff Name Tags, Snacks


No name for this Turtle yet!


Giveaway Table. The items pictured above are for the teachers to select from. We each put our name in a basket and names are drawn and we can select an item. However this meeting each teacher was able to select an item for their class. I choose The Submerged hat.


Teaching material and sample craft kits. All material above can be purchased online at Lifeway.





Topic: VBS Staff Meeting Decorations


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